August 12, 2021

Gmail on Outlook SETUP & Login Popup Error: FIX FOUND

Fixing the Gmail to Outlook Sign in Popup Error & Setting Up Gmail on Microsoft Outlook

We love G-Suite for small business and we love Gmail.Can you setup Gmail or Google G-Suite in the familiar Microsoft Outlook? ABSOLUTELY!I personally recommend getting familiar with the Google Apps in the web browser and using that, but Outlook is a quality program as well.The Two Things We Will Cover Here:

  1. How to Fix the Login Popup Problem in Outlook
  2. How to Setup Gmail and G-Suite on Outlook

How to Fix the Gmail to Outlook Login Popup Sign In Error:

Below we will tell you how to setup Gmail or G-Suite on Outlook, but more importantly, we want to provide the fix to this Google to Outlook login error that so many people get. So if you're ready to setup for the first time, scroll down AND OR watch the video. If you need help fixing the errors or login and username screen that keeps popping up in Outlook when configuring it with Gmail, then let's get to that right away.THIS IS WHAT THE LOGIN POP-UP LOOKS LIKE

gmail 1
gmail 1

This popup occurs even after you've setup everything just right.You setup outlook for gmail the way that every other blog tells you to, such as herehere and here.

Outlook Server Username and Password Popup  with Gmail.

Then you come across some helpful videos like this one:This Video Explains the Fix to the Gmail Outlook Popup Error.

3 Things to Check to Fix the Gmail on Outlook Popup:

If you are looking to set up Gmail or G-Suite (the paid edition of Gmail) to Outlook, jump down a little bit.Gmail to Outlook Popup Fix:First off, you'll need to ensure that you've set everything up properly.

Step 1 - Enable IMAP within your Gmail

Open Gmail, click the settings gear underneath your profile, and go down to settings.

5f7f7cfcb94ffc787fc794c0 5d5ecb7affcccb849a935238 12

Once you're there, you'll need to click on the "FORWARDING POP/IMAP tab

5f7f7cfc8d82315219bb0f00 5d5ecb7affcccb76c393523a 3Asset 14blue 1024x469 1

Once you're there, you'll need to to to ENABLE IMAP.By enabling IMAP in the Gmail settings, you're allowing Imap to occur. Don't use POP, IMAP is better than pop because it will intereact back and forth between the Google server and outook. THe changes you'll make in outlook will be reflected BACK in GMAIL if you use IMAP. If you choose Pop, it won't work that way and the changes you make on Outlook will NOT be sent back up to the server.After Turning on the IMAP settings in Gmail, you'll need to setup Outlook.

Step 2 - Turn On "Enable Less-Secure Apps"

This took me a while to find, which is why I'm sharing this video and blog post, because the internet needs more posts sharing this information to make all of our outlook frustrations fizzle.

GMAIL AND G-SUIITE (The paid Gmail with your domain email) have different settings.

FOR GMAIL (The Free One):Login to Google.Click on your logo or head up at the top and click on the MY ACCOUNT button.

5f7f7cfc098e454407b5ecaa 5d5ecb7a32acf987c2234355 gmail 1 1024x521 1

After clicking on that, you'll go to "SIGNING INTO GOOGLE"

5f7f7cfd573a6df8da42c814 5d5ecb7a32acf93a2d234356 gmail 2 1024x496 1

After clicking the signing into Google, you're going to click "APPS WITH ACCOUNT ACCESS"

5f7f7cfc63914abbb8503903 5d5ecb7aaeeaa57426cbffb0 gmail 3 1024x483 1
5f7f7cfc63914abbb8503903 5d5ecb7aaeeaa57426cbffb0 gmail 3 1024x483 1

After clicking the Apps with account access, you're going to make sure that you've given access to "less secure apps"

5f7f7cfc8f7ad92901ec6bf7 5d5ecb7baeeaa5779fcbffb1 gmail 4 1024x472 1

9 times out of 10, this is the culprit right here. After you allow Less secure app access, that outlook popup will stop showing up and your mystery will be solved BUT - WHAT IF THAT SETTING IS NOT THERE. Or What if it says "less secure apps this setting is managed by your domain administrator" If your less secure app settings are gone OR it says that it's managed by your domain administrator, that means that you have G-Suite and not Gmail.

G-Suite Setup for Outlook.

G-Suite setup for outlook is different than an outlook configuration for Gmail.For G-suite, you need to make those changes at the administrator level in the G-Suite account.CHANGE the Less Secure App Settings for G-suite:First, login to the gmail account that has the admin settings, and you need toThen Click the Apps dots in the upper right hand, and select the admin button:

5f7f7cfc3cde3a0b3739a40d 5d5ecb7b87f780d9846ed94c g suite admin login 1 1024x486 1

After you click Admin, then you'll go to SECURITY

5f7f7cfcca93924c8d910fdf 5d5ecb7be396d144246ab27b admin 6 1024x432 1

Then you'll click on Basic Settings

5f7f7cfdd2ad9cabf55d5ac4 5d5ecb7bffcccbb89c93523b admin 3 1024x484 1

Under Basic Settings, toward the bottom, you'll see the solution to your problems. You can click GO To Settings for Less secure Apps

5f7f7cfd6591e279141ef95a 5d5ecb7b87f7805ffb6ed94d admin 4

There are three settings for less secure apps in a G Suite Administrator account:

5f7f7cfdd2ad9c40165d5ac5 5d5ecb7b6e0dbc166eabf93f admin 5 1 1024x184 1

Allowing users to manage will allow each individual user to login to their GMAIL account, and allow these less secure apps to connect. Or if you force access to less secure apps for all users, you'll make everyone's account a little bit less secure, but also reduce some headaches.

HOW TO SETUP GMAIL ON OUTLOOK

To Setup Gmail on Outlook, you'll first need to:1 - Enable IMAP settings as detailed above.Log into Gmail, click the gear icon in the upper right corner, and go to settings.

Gmail on Outl6ook 2013, 201

Then enable the IMAP Settings under the Forwarding and Pop/IMAP

pop imap settings to setup gmail on outlook

Hit save after ENABLING IMAPThen - go to outlook and Click FILE -

5f7f7cfd60f0ae7970c9a873 5d5ecb7b87f7806e636ed94f gmail outlook 2013 image2 1024x524 1
5f7f7cfd60f0ae7970c9a873 5d5ecb7b87f7806e636ed94f gmail outlook 2013 image2 1024x524 1

Click Add Account

5f7f7cfdb94ffc7474c794cb 5d5ecb7cffcccb81de93523c gmail outlook 2013 image3 1024x524 1

Then you'll need to Click manual setup or additional server types

5f7f7cfd6591e2aa901ef95b 5d5ecb7b32acf9ec99234358 gmail outlook 2013 image4
5f7f7cfd6591e2aa901ef95b 5d5ecb7b32acf9ec99234358 gmail outlook 2013 image4

You'll then select POP IMAP email account.

5f7f7cfd1e9b3d188868e6f7 5d5ecb7c87f780f86b6ed950 gmail outlook 2013 image5

Now Fill out your full name that you want displayed on emailEMAIL ADDRESS: Your full gmail or g-suite emailAccount Type: IMAP (not POP)Incoming Server: IMAP.GMAIL.COMOutgoing Server Settings: SMTP.Gmail.comLOGON INFOUsername: FULL EMAIL (some sites claim you do just the front part of the GMAIL, but we've always had to use our whole email)Password: Your Gmail PasswordREMEMBER PASSWORD must be clicked.NOW CLICK MORE SETTINGS

5f7f7cfdb81a6ec1bf42f5eb 5d5ecb7c87f7806cd16ed952 gmail outlook 2013 image6

After you hit more settings, this popup comes. Click My outgoing server SMTP requires authentication and make it look like this image. THEN HIT ADVANCED

5f7f7cfd6424b5185c86bf39 5d5ecb7caeeaa54986cbffc3 gmail outlook 2013 image7

After Hitting Advanced, you'll see:

5f7f7cfdb81a6ed52242f5ec 5d5ecb7cffcccb202093523d gmail outlook 2013 image8

INCOMING: 993 and SSLOutgoing: 25 and TLSI've seen other sites say they have luck with 465 with and SSL - but this is not what we have used.WE ALWAYS USE 25 with TLS.

5f7f7cfd63914ac8ec503904 5d5ecb7caeeaa521abcbffc5 gmail outlook 2013 image9

Once you're done, you should just hit finish.IF THIS POPUP comes and it doesn't complete, chances are you need to setup the "ALLOW LESS SECURE APPS" as detailed above.GOOD LUCK!